Document Search Help |
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Document Search Help |
You can perform searches by entering one or more pieces of information about a document. For example, if you know a person's name, you can simply enter it into the Grantor or Grantee field. If you know the date range of the document, you may also enter it. The more information you enter, the more focused the search results will be.
Document TypeIf you would like to see only certain types of documents, you can uncheck the 'Search All Types' box and then select the type of document from the list. You can select multiple types by holding you ctrl or shift key down while clicking.Document NumberIf you know the Document Number, you can simply enter it and press enter.Date RangeYou can enter a date range to help focus your search results. If you know the exact date of a document, enter the same date in the Start and End date.Name SearchesThere are three fields used for doing name searches: Grantor, Grantee, and Grantor/Grantee. The Grantor and Grantee fields will search only those fields. The Grantor/Grantee field will search for names that appear in either the Grantor OR the Grantee field.Basic and Advanced SearchesAll three of the name fields have two different types of searching: Basic and Advanced. 'Basic' searches will search for a name in the order you entered it. You will need to enter it Last Name first. For example, if you enter:
The system will return documents belonging to Benjamin Franklin but not Franklin Roosevelt. 'Advanced' searches work more like an Internet search engine. The order of the words doesn't matter. For example, if you enter:
The system will return document belonging to Benjamin Franklin and Franklin Roosevelt and Benjamin Moore. Wild CardsThe * character is a wild card character. It can be used in both Basic searches and Advanced searches. It can be substituted for any other character or characters. For example, if you enter:
The system will return documents belonging to Benjamin Franklin, Ben Frank, and Bennie Frankenstein. This can be useful if you are unsure about spelling. Advanced Search OperatorsPerforming Advanced searches will return documents containing any of the words you entered. By using certain modifiers, or operators, you can focus your search. +The + operator tells the system that this word must appear in the document. For example, if you enter:
The system will return documents belonging to Benjamin Franklin, but not Franklin Roosevelt, because Benjamin must appear in the document. -The - operator tells the system that this word must NOT appear in the document. For example, if you enter:
The system will return documents belonging to Franklin Roosevelt, but not Benjamin Franklin. Legal Description Search Tips:o Use Advanced tab to search by legal description.o Uncheck the Search All Types box on the right to search by document type. Select by clicking on document type and holding down ctrl key to select more than one type, or leave checked and it will search all documents. o Enter subdivision or condominium name in subdivision field. o Prior to July 1, 2013, all surveys were in the document code of plats. Now major and minor subdivision document types are plats and Certificate of Surveys are Certificate of Survey (COS). o Put the COS or Minor number in legal remarks area as shown here: o Certificate of Survey = COS 1234 o Minor = Minor 123 o When searching for a specific COS or Minor number that is less than four digits you enter a space after the number then asterick* o Dependent Survey = Dep Survey 12 o Short plats ? put in legal remarks as shown here: o Deed book 139 page 105 put in as Plat 139 BK 105 o Film 2 page 300 put in as Plat 2 FM 300 o Mortgage Survey put in as COS M123 o When entering section, township and range. Section field use number only, township field use 1S or 1N etc. Range field 1E or 1W etc. o Searching lots with names ? type first word with an asterisk* at the end. Lot fields do not recognize spaces or dashes. |
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